Frequently Asked Questions


Artist Members are juried at the monthly Board Meetings which are held on the first Tuesday of the month.

To start your application process, first become a member of The San Diego Museum of Art. The Artists Guild is a support council of The San Diego Museum of Art, and membership in the Guild requires maintaining concurrent membership status at The Museum. There are many membership levels to choose from.  If you want a reduced rate artist membership at the Museum, call 619.696.1941 to join by phone and ask about Artist Membership.

Next, hover over "Create New Account" at the top of the sdmaag.org website and choose "Apply for Artist Membership" from the dropdown menu. (If you have previously registered an account on the site, email your username to membership@sdmaag.org and request that your account be changed to an applicant status.) 

Under Account Information:

  • Enter your Name as your User Name.
  • Enter a valid email address and enter it again in the confirmation field.
  • Enter the CAPTCHA code at the bottom of the page.
  • Click Create New Account.

​Your password will be emailed to you.  Retrieve your password and log in to the website to begin your application.

Create Artist Info page displays.

Type in your first name.
Type in your last name.

Below Head Shot, Click the Browse or Choose File button.

NOTE: once you start this process, you must complete the basic information in each required field in order to save your profile. The required fields are marked with a red asterisk (*) and are found under the tabs labeled Address, Phone Numbers, Professional Information and Membership Status.  If you “save” too soon, you will lose the work you have already done.

A new window will open that you can use to search documents on your computer.

Find the head shot of yourself saved on your computer that you prepared in advance to fit the size requirements.
Note that the size of the image must be no smaller than 160 x 200 pixels, and no larger than 320 x 400 pixels.

Double Click the file name or Scroll to the bottom and click OK or  Choose.

Click Upload


When the photo has successfully uploaded, you will see your photograph on the page. 

If your photograph was too large, you will see an error message and you will need to repeat the steps to upload a smaller image.

Next type in your complete address: street, city, state and zip code.

Click the Phone Numbers tab on the left.

  • Type in your phone number(s).
    • Use this format:
    • Parentheses around the area code, followed by 3 digits, a dash, and 4 digits:
    • (999)999-9999
  • You must fill in a phone number where the red asterisk appears.  The other phone numbers are optional.
    • Note: Personal contact information will not appear to the public. It will only be visible to Guild Members who are logged into the site, and only after you are accepted for Guild membership.

Click the Professional Information tab on the left.

  • You must type in an email address (note the red asterisk.)
  • It’s not required but you may also type in the media you work in, your studio name, if you have one, and your website address, if you have one.

Click the Membership Status tab on the left.

  • Type in your San Diego Museum of Art (SDMA) Membership Number from your membership card. If you do not know this number you may leave this blank until you receive your membership card.
  • Type in (or select from the calendar) your Museum Membership  Expiration Date. This should be one year from when you started your Museum membership.
  • Check the round circle in front of your Artists Guild Membership Type (Artist if you are applying for Artist Membership).
  • In the box labeled SDMAAG Membership Since, type in the current year as the year that you joined the Artists Guild. A calendar will open but you can simply type in the year, and then click anywhere else on the page to close the calendar.
  • Leave the Artists Guild membership expiration date blank.

Now is the time to SAVE!

At this point, you should scroll to the bottom of the active window and click on the "Save" botton. If you have missed any required information, your application will not display for the jury process. You should see a confirmation message at the top of the page if your information was saved.

Click on Biography/Statement. 

  • You may continue to enter your Bio and Artists Statement or return later to complete these.  (These are required for jurying, so if you skip ahead, remember to come back to it.)

Click on Areas of Interest

  • Here you indicate how you can contribute volunteer time and skills to the organization.  We are an entirely volunteer run organization, and need many hands to accomplish all that we do. 

Be sure to SAVE again when you have completed these items.

Click Pay Application Fee. This is on the menu bar below the website logo. Follow instructions in your shopping cart to pay the fee. When you Submit Order, you will be taken to the PayPal website. Please wait a few moments for the PayPal screen to appear.  You may login to PayPal or click on Don't Have a PayPal Account? to pay with a credit or debit card.

Return to the SDMAAG.ORG website an be sure you are logged in.  Click on Add Artworks for Review.  This is on the Applicant menu bar below the red menu.

  • Upload 5 images. (We will only review 5 images.  You should upload all 5 at the same time, so if your images are not ready, take the time to prepare them all first.)  No side of your image should be smaller than 700 pixels (about 10" at 72 pixels per inch resolution).  Total image size should be no larger than 2 Mb. We recommend using jpg files. Image file names should not have a space. For example, if your image name is My Best friend, you can use MyBestFriend, My_Best_friend, or My-Best-Friend. Do not use special characters such as #, $, %, @, &, *, ', "... etc.  
  • After uploading the image, in the title field for each image, give the artwork title, media and size.
  • You do not need to enter anything in the Alternate text field.
  • Once you save this page, you will not be able to view it or edit it. It will go to the jury for consideration. If you accidentally save too soon, simply start another Artworks for Review page for the remainder of your images.  We will be able to see both pages.

Good luck! 

 

 

There is nothing you need to do. Only fellow artist-members of the Guild can view your address on your page.  If you go to the site and do not log in, you can scroll through artist pages and see how they appear to the general public.  

FIRST you must pay the entry fee.  Then you can upload your artwork information. (Watch a video tutorial)

 

After completing your payment, return to the SDMAAG website to continue uploading your artwork entry.

  1. Login if you are not already logged in.
  2. Click on My Account
  3. Click View Participation tab
  4. Click link to Add New EntryNOTE: if you do not see this link, please try again after half an hour.  We have received some reports that PayPal has not returned confirmation instantly as expected.  Please try again after half an hour. (These delays are out of our control.)  If you still do not see the link to Add New Entry, please email website_liaison@sdmaag.org for assistance.  There will be a period of time on December 1 when the liaison is not available to assist, but will respond after 5 PM PST. Deadline for entries is midnight, but if your payment was made before then, we will make sure you can upload your artwork for the juror to see.
  5. Select the name of the competition from the drop down list.
  6. Enter information for each entry and upload your image.
  7. SAVE your entry. Saving submits your entry to the competition. You may return to the View Participation tab to review or edit your entry as many times as you like until the entry deadline.
  8. NOTE: No confirmation email will be send, since you can view your entry by clicking on View Participation.

 

If for some reason you left the site or did not finish the entry fee process when you filled out your entry form, your entry fee may be in your shopping cart.  Look at the menu at the very top of the page. If there is an item in your cart, this may be your entry fee.

Click on the Cart to review your shopping cart and proceed to PayPal.

If the entry fee does not appear in your shopping cart, try the following:

  • First, make sure you are logged on to the site.
  • Next, click on Call For Entries on the red menu bar
  • Click on the link to the Prospectus
  • Scroll down and click on Click Here to Pay Your Entry Fee

You will be taken to the shopping cart. (AG Members, remember to enter the coupon code during checkout to get the member rate.)

  • Click Checkout.
  • Enter the Billing Information.
  • Scroll to the bottom of the page and click Review Order.
  • Click Submit Order.

 

  • There are many different image editing software programs that you can use to resize images.  If you don't have one that you know of, reference this article for some ideas on what you can use, including free online resizers: http://www.computerhope.com/issues/ch000998.htm
  • In most programs, you can set the dimension on one side only and let the computer calculate the second side,  This is called "scaling proportionally".  Otherwise your image may be distorted. In most programs you can choose to see height and width in pixels, and total file size on one screen. See example from "Preview" software on the Mac.

 

Artists can renew their membership quickly and easily online.  

To pay membership dues online, log in to the website.

On the menu bar that contains special artist tools, like Add Artwork, look to the far right.  There will be a link to "Pay Membership Fee".

This link will put your membership renewal fee into your shopping cart.  From there, continue through the purchase process until you have paid your membership fee on PayPal and received a PayPal confirmation screen.  Your renewal will be for the calendar year.

NOTE: you will use the PayPal screen to pay, even if you are paying by credit card and do not have a PayPal account. You will use PayPal as a "guest". 

Yes.  Go to the Artwork page, click on the Edit tab, and then click the "Remove" button next to your image.  After the image is removed, you will see the "Browse" or "Choose" button for choosing a different image to upload.  Remember to save the page after the new image is uploaded!

Here they are:

GUIDELINES FOR UPLOADING ART WORK FOR SALE TO YOUR ARTIST WEBSITE GALLERY

Artwork FOR Sale:

  1. PREPARE YOUR IMAGES

Jpeg, Max 2MB, Minimum 700 pixels short edge

  1. Image must be a jpeg
  2. Minimum short edge 700 pixels
  3. Maximum file size is 2 MB
  4. File name should not include any spaces or special characters (examples: $, %, @, &, #).  For example if the title is “Sunny Day” you can name it as follows: SunnyDay.jpg or Sunny_Day.jpg
  5. Image should represent the artwork only, without frame or border
  1. LOGIN TO YOUR ACCOUNT
    1. Go to ADD ARTWORK
    2. Fill in your TITLE (You are not restricted here in naming your artwork, except for using quotation marks.)
    3. UPLOAD your prepared image.  You may add more images if your artwork is 3D or if you wish to show an example framed
  2. WRITE A DESCRIPTION ABOUT YOUR WORK.
    1. A minimum of 25 words is required before you can save your page
  3. GALLERY CATEGORY    
    1. Select all categories that apply to your work
  4. ARTWORK MEDIA
    1. Select all categories that apply to your work
  5. ARTWORK SUBJECT MATTER
    1. Select all categories that apply to your work
  6. HIDING THE ARTWORK
    1. Only check this if you want to hide your artwork from view in the online gallery AND remove the “add to cart” button
  7. *ACCEPT THE CONTRACT
    1. This box MUST be checked in order to display your artwork for sale on The Guild’s website.
    2. By checking this box you are agreeing to and accepting the “Artist Contract” in so doing this becomes your “electronic signature”.

**Please only check this box if you have read the “Artist Contract” so you are fully aware of all your rights, responsibilities and commission structures.

  1. ARTWORK MEASUREMENT
    1. Fill in all the applicable measurements (for 2-D art only the height & width is needed)
  2. PRODUCT INFORMATION
    1. Enter the dollar amount of your selling price.  This box MUST be filled.

Enter the estimated (or it you know the exact weight) weight of your artwork packaged for shipping. **Note this MUST be filled in in order to calculate shipping rates for overseas customers**

  1. Enter the approximate physical dimensions of the packaged product

**Note this MUST be filled in to calculate shipping rates for overseas customers”**

[Why must this be filled in?  Because USPS will automatically use this information to calculate shipping costs when a buyer from outside of the US adds your work to the cart. You must also fill out the “Flat Shipping Rates” under the “Shipping Settings” for U.S. buyers. ]

  1. SHIPPING SETTINGS
    1. Under “-Store Default-“ leave this
    2. Under “Default product pickup address” fill the address where you will be shipping your art from – for example your home address or your studio address
    3. Under “Flat Shipping Rates” enter your postage and packaging charges here as one figure. Please refer to the USPS Postage Price Calculator http://postcalc.usps.com/  and/or FedEx www.fedex.com/us/2013rates/ to get estimates of Flat Rate Pricing for your work

**note this MUST be filled in or you will be responsible for the shipping and packaging costs on all U.S. shipments”**

 

Why must you fill out the “Product Information” and “Flat Shipping Rate”?  Because if these are not filled out YOU WILL NOT HAVE ANY SHIPPING COSTS ADDED when a buyer adds your work to the cart and YOU WILL BE RESPONSIBLE FOR ALL SHIPPING COSTS.

 

Here they are:

GUIDELINES FOR UPLOADING ART WORK NOT FOR SALE TO YOUR ARTIST WEBSITE GALLERY

 

Artwork NOT for Sale:

  1. PREPARE YOUR IMAGES

Jpeg, Max 2MB, Minimum 700 pixels short edge

  1. Image must be a jpeg
  2. Minimum short edge 700 pixels and maximum long edge 1400 pixels
  3. Maximum file size is 2 MB
  4. File name should not include any spaces or special characters (examples: $, %, @, &, #).  For example if the title is “Sunny Day” you can name it as follows: SunnyDay.jpg or Sunny_Day.jpg
  5. Image should represent the artwork only, without frame or border
  1. LOGIN TO YOUR ACCOUNT
    1. Go to ADD ARTPROJECT
    2. Fill in your TITLE (You are not restricted here in naming your artwork.)
    3. UPLOAD your prepared image.  You may add more images if your artwork is 3D or if you wish to show an example framed
  2. WRITE A DESCRIPTION ABOUT YOUR WORK.
    1. A minimum of 50 words is required before you can save your page (it is easy to copy & paste your description from another source)
  3. Click on the “Save” button before leaving this page to upload the images and description to your Artist Website Gallery

 

**Please note that only images for sale will be in the rotating ticker on the website homepage.  Also, the images you uploaded for your review for membership no longer exist or appear on your Artist Website Gallery after you are accepted in the Guild. They were for review only.